Therapy Practice Management
$45.00/mo
billed monthly
Patients, schedule, signed clinical records and payments in one place — and patients get their session reminder on WhatsApp.
- Starts the same day
- Human support right here
- Cancel anytime
TherapyFlowAI
Your therapy practice organized, from patient to clinical record
TherapyFlowAI brings patients, the session schedule, electronic clinical records with signatures and payments into one panel. Patients get a session reminder on your clinic's WhatsApp and rate the visit afterwards. Your team works together, each with their own role.
TherapyFlowAI · Today's schedule
09:00Done
Patient A
Psychotherapy
10:30Confirmed
Patient B
Acupuncture
14:00Scheduled
Patient C
Reiki
16:00Scheduled
Patient D
Couples therapy
The practice grows and patient information scatters
- ⚠The schedule lives in a notebook, a spreadsheet or each therapist's WhatsApp, and the front desk doesn't know who has a free slot.
- ⚠Clinical records sit on paper or in loose files, with no log of who read them and no patient signature attached.
- ⚠The patient forgets the session and the slot goes empty, while the front desk spends time calling to remind people one by one.
- ⚠Session payments, packages and invoices sit in different places — and month-end becomes a manual check.
Why choose Your therapy practice organized, from patient to clinical record
A schedule per practitioner and per therapy
Patients with validated tax ID and sessions on a calendar per practitioner and therapy. A waiting list for those waiting for a slot and a log of referrals between patients.
Electronic clinical records with signatures
Form templates, attachments in a private folder, privacy (LGPD) consent and a signature drawn on screen, by the patient, a guardian or the therapist. Every change keeps a version in the history.
Protected records
A record is never deleted, only archived. Whoever reads it is logged, and only therapists, managers and admins have access: front desk and finance can't see it.
Payments and numbered invoices
Payment per session, by pix, card or a session package, and invoices numbered within your clinic. The currency is that of the clinic's country.
A team with roles
Admin, manager, therapist, front desk, finance and others work in the same panel, each with the access that fits their role. In Portuguese, Spanish and English.
WhatsApp reminder, ratings and Our Agent Rebeca
One day before, the patient automatically gets the session reminder on your clinic's WhatsApp; after the session is done, they get a link to rate it from 1 to 5 stars. If you already use Our Agent Rebeca, she sees the busy slots and records session requests, which the clinic confirms.
How it works
- 1
Sign up for TherapyFlowAI and open the panel in the browser, on a computer or a phone.
- 2
Add your team and pick each person's role: admin, manager, therapist, front desk or finance.
- 3
Register patients, with validated tax ID, and book sessions on each practitioner's and therapy's schedule.
- 4
Fill in the clinical record on a form template, attach files and collect the privacy (LGPD) consent and the signature on screen.
- 5
One day before the session the patient gets a reminder on your clinic's WhatsApp and, after the session is done, a link to rate it from 1 to 5 stars.
Use cases
- A clinic with several therapies and several practitioners sharing one schedule
- An independent psychologist or therapist who wants to leave paper records behind
- An alternative and integrative therapy practitioner who works by appointment
- Anyone losing sessions because patients forget the time
- Anyone who needs privacy (LGPD) consent and signature recorded with the clinical record
- Anyone who wants to see payments, packages and invoices without building a spreadsheet
Meet the specialist
Less time on paperwork, more time with the patient
Anyone who works in a clinic or practice knows the end of the day: a schedule to check, records to complete and payments to log. With TherapyFlowAI, the schedule, the signed record, the reminder and the payment sit in the same panel — and the therapist goes back to caring for whoever is in the room. It's built for the routine of a real therapy practice.
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Pick one and start now
No lock-in. You cancel from the screen itself whenever you want.
FAQ
What is TherapyFlowAI?
It's the panel for your therapy clinic or practice. It brings patients, the session schedule, electronic clinical records, payments, a waiting list and referrals into one place, and it reminds patients of their session on WhatsApp.
Who is it for?
Multi-therapy clinics, independent psychologists and alternative and integrative therapy practitioners who want to move off the notebook and the spreadsheet.
How do the clinical records work?
You pick a form template, fill it in on screen and attach files in a private folder. The patient, a guardian or the therapist signs by drawing on the screen, and the signature is saved together with the privacy (LGPD) consent. Every change creates a new version and the history is kept.
Can a record be deleted, or seen by anyone on the team?
It can't be deleted, only archived. Every time someone reads a record, that is logged. And only therapists, managers and admins can see records; front desk and finance have no access.
Do patients get a session reminder?
Yes. One day before, the patient automatically gets a reminder on your clinic's WhatsApp. After the session is marked as done, they get a link to rate the visit from 1 to 5 stars.
How do payments work?
You record the payment for each session (pix, card or a session package) and the panel issues invoices numbered within your clinic. The currency is that of your clinic's country.
What about the waiting list and referrals?
The waiting list keeps track of who is waiting for a slot, and the referral log records which patients came through other patients.
Does Our Agent Rebeca book sessions by herself?
If your clinic already uses Our Agent Rebeca, the AutoAgency AI assistant, on WhatsApp, she sees the busy slots on the schedule and records the patient's session request. Your clinic is the one that confirms the session.
Does my whole team use the same panel?
Yes, each person with their own role: admin, manager, therapist, front desk, finance and others. Everyone sees and does what fits their role.
Which languages does it work in?
Portuguese, Spanish and English, with the currency of your clinic's country.
Do I need to install anything?
No. TherapyFlowAI works in the browser, on computers and phones. For WhatsApp reminders, you connect your clinic's number.
How much does it cost?
It's a monthly fee per practitioner on your team, charged in your currency. The price shows when you sign up. The annual plan costs 10 monthly payments.
Your practice under control and patients well reminded
Sign up for TherapyFlowAI, add your team and start booking sessions today, in the browser. Patients get the reminder on your clinic's WhatsApp and the clinical record is kept with its signature.
If your clinic already uses Our Agent Rebeca in AI WhatsApp Support, she sees the busy slots and records the patient's session request. Your clinic confirms it.